Paper Specification for Presentation in Paper, Poster or Roundtable Authors of individual papers accepted for presentation in a paper, poster, or roundtable format must upload a final paper into the online Annual Meeting submission system. The paper should include any additional research findings and conclusions from the time of submission. The paper should address the elements required for submission in greater detail and should expand upon the initial 2,000 word paper. If you do not upload a final paper, the initial paper uploaded during the submission process will constitute the final paper.
Paper Specification for Presentation in Symposium, Structured Poster, Working Group Roundtable or Demonstration/Performance Session All presenters in an accepted session (excluding any discussants) are required to submit a paper or commentary paper addressing central questions regarding the issue under consideration by the deadline for final paper submissions. Please note that you only have the option to upload one paper for each paper title within the session. You do not have the option to upload one paper for the entire session. Papers or commentary papers for symposia are not limited in length but may be shorter than final full papers (e.g., 1,000 words). Commentary papers need to address all of the elements required for paper submissions:
Your material should be mounted on poster board or cardboard. Avoid the use of heavy board, which may be difficult to keep in position on the poster surface. If it seems appropriate, it can be helpful to mount conceptually related portions of your display on backgrounds of the same color, as this will help viewers scan the display efficiently. The poster should be as self explanatory as possible so that your main job is to supplement the information it contains. The poster format provides a mechanism for in depth discussion of your research, but this is possible only if the display includes enough information to have a sketch pad and drawing materials available to help you make you points. It is also strongly recommended that the author have available a number of copies (about 20) of the full paper to distribute to interested parties. Arrangement of Materials The poster surface is made of cork and measures 4' high x 6' wide. While some fasteners will be available, AERA cannot guarantee that there will be enough for all participants. It is up to the participants to make sure that they bring their own supplies with them. A sign containing the paper title and the authors' name and affiliations should appear at the top of the poster. Keep in mind that all your text and illustrations will be viewed from a distance of more than three feet. All lettering should be at least 2/3" high, 1" for more important information, and preferably in bold font. Figures and tables should be kept as simple as possible, so that viewers can readily take away the main message. A brief large type heading of no more than one or two lines should be provided above each illustration, with more detailed information added in smaller type beneath the illustration. A copy of your abstract (300 words or less) should be placed in the upper left portion of the poster, with a conclusion in the lower right hand corner. Although there is considerable room for flexibility, it is often useful to have panels indicating the aims of the research, the methods and subjects involved, and the experimental tasks. Another panel might highlight the important results, with a few panels being used to present the main points in tables or figures. When working on the arrangement of your display on the poster, be aware that it is preferable to align materials in columns rather than rows. Audience members who are scanning posters have a much easier task if they can proceed from the left to right rather than having to skip around in the display.
If you are Chairing a roundtable session, your responsibilities are mostly similar to Chairing a paper session or symposium. However, since roundtable sessions are less formal than paper sessions, and emphasis is on interaction among the paper participants, you do not need to strictly limit the time for each speaker. Rather, you will want to facilitate interaction and participation among the paper participants.
Discussants are responsible for commenting on papers and presentations to provide professional and constructive criticism and raise issues for broader consideration that connect to these works. Responsibilities fall into the following two areas:
Format: All Divisions and SIGs must hold a business meting to conduct the business of their unit. Room Set-up: Theater style (chairs only) configuration, head table for 5 next to podium. Audio Visual: Screen and LCD projector, switcher for multiple connections to LCD, electrical power box with four plugs, podium with microphone.
Format: Demonstration/Performance sessions are directed to using, showing, or illustrating a particular technique, tool, or method in order to convey the value of the approach for research or to illustrate or present understandings or findings through such a method. Room Set-up: Theater style (chairs only) configuration, head table for 5 next to podium. Audio Visual: Screen and LCD projector, switcher for multiple connections to LCD, electrical power box with four plugs, podium with microphone.
Format: Off-site visits offer participants site-specific learning, such as observation of a school in session. This format takes advantage of the unique attributes of the city in which the Annual Meeting is occurring and connects researchers with concrete examples of relevant work. Visits are to be spent at a site other than the meeting rooms, such as a school, museum, science lab, or community agency. Room Set-up: Not applicable. Audio Visual: Not applicable.
Format: In paper sessions, authors present abbreviated versions of their papers, followed by comments/critique, if there is a discussant, and audience discussion. A typical structure for a session with four or five papers is approximately 5 minutes for the chair’s introduction to the session, 10 minutes per author presentation, 20 minutes of critique, and 15 minutes of discussion. Session chairs may adjust the timing based on the number of presentations and discussants scheduled for the session. Individuals must be attentive to the time allocation for presenting their work in paper sessions. In the case of multiple-authored papers, more than one person may present, but multiple presenters are urged to be attentive to the total time available to them and to take steps to ensure that more than one speaker does not detract from the overall presentation of the work or others presenting their work. Room Set-up: Theater style (chairs only) configuration, head table for 5 next to podium. Audio Visual: Screen and LCD projector, switcher for multiple connections to LCD, electrical power box with four plugs, podium with microphone.
Format: Poster sessions combine the graphic display of materials with the opportunity for individualized, informal discussion of the research throughout a 90-minute session. Individual presenters set up displays representing their papers in a large area with other presenters. Each poster session has roughly (60) posters. Room Set-up: Poster boards. Audio Visual: No audiovisual equipment, such as a screen or lcd projector, is provided. Authors wishing to display information may do so from their own laptop computer screens. If you plan to use a laptop, please be sure the battery is charged, as power source will not be provided.
Format: Roundtable sessions allow maximum interaction among presenters and with attendees. Each table will have three to five researchers of accepted papers clustered around shared interests. Each roundtable at a roundtable session will have a designated Chair knowledgeable about the research area, to facilitate interaction and participation. Because the emphasis is on interaction, there will be no discussants. Each roundtable session will be scheduled for a 90-minute timeslot. Each roundtable session will have roughly 15 roundtables. Room Set-up: The roundtable sessions will be in a large room and the tables arranged to maximize discussion and interaction. In each session, there are far fewer tables than in prior years to allow enough space between tables to accommodate more participants. Tables will start with 10 chairs, and additional chairs are available around the room to be readily added to popular roundtable discussions. Audio Visual: No audiovisual equipment, such as a screen or lcd projector, is provided. Authors wishing to display information may do so from their own laptop computer screens. If you plan to use a laptop, please be sure the battery is charged, as power source will not be provided.
Format: A symposium provides an opportunity to examine specific research issues, problems, or topics from a variety of perspectives. Symposia may present alternative solutions, interpretations, or contrasting points of view on a specified subject or in relation to a common theme. Symposia may also use a panel discussion format targeted at a clearly delineated research issue or idea. Symposia may also be quite interactive where a large portion of the session is devoted to activities such as discussion among the presenters and discussants, questions and discussion among all those present at the session, or small-group interaction. Room Set-up: Theater style (chairs only) configuration, head table for 5 next to podium. Audio Visual: Screen and LCD projector, switcher for multiple connections to LCD, electrical power box with four plugs, podium with microphone.
Format: These sessions begin with attendees viewing poster presentations, then moves into brief oral presentations to the audience gathered as a group followed by direct discussion with poster presenters. Posters are conceptually linked in terms of education research issues, problems, settings, methods, analytic questions, or themes. Room Set-up: Theater style (chairs only) configuration, head table for 5 next to podium; Poster boards. Audio Visual: Screen and LCD projector, switcher for multiple connections to LCD, electrical power box with four plugs, podium with microphone.
Format: Working group roundtables encourage substantive exchange and interaction among researchers working on a common set of research issues, problems, or themes. Participants in these sessions discuss areas that are cross-cutting, where there are shared research problems or issues that would benefit from cooperation and exchange, or where researchers with complementary interests would benefit from new, synergistic discussions. Room Set-up: Large hollow rectangular table with the presenters on one end and all of the presenters and attendees facing one another. Audio Visual: Screen and LCD projector, switcher for multiple connections to LCD, electrical power box with four plugs, table microphone.
Format: A workshop provides an opportunity to exchange information or work on a common problem, project, or shared interest. Presentations are brief, allowing adequate time for reflective discussion and interaction. Didactic presentations are limited, and learning by doing occupies most of the session. Room Set-up: Theater style (chairs only) configuration, head table for 5 next to podium. Audio Visual: Screen and LCD projector, switcher for multiple connections to LCD, electrical power box with four plugs, podium with microphone.
Valerie Scaccia, Freeman AV Ph: (708) 255-7167 Fax: (469) 621-5618 email: [email protected] Audiovisual Order Form (please complete form and fax or email to Valerie)